Onboarding Your Trust Account in TrustBooks
Overview: This article will show you how to properly onboard an existing Trust Account in TrustBooks.
Note: There are several helpful videos including an overview of the process, and individual step by step videos located to the right of each step.
Step 1: On the Dashboard page select Complete Trust Account Onboarding in the blue box.
Step 2: This opens the Onboard Existing Trust Accounts Page. Select Step 1 Enter Bank Balance
Step 3: Choose the existing Trust Account from the drop-down menu. Select a Start Date. Enter Bank Balance and select Save.
After you select Save it will take you back to the Onboarding Existing Trust Accounts Page. You will now move to Step 2 in the onboarding process.
Step 4: Step 2 Enter Clients:
Here you will enter all clients with a balance as of your start date. Choose Add More to add more clients. Select Save when you are done.
This will take you back to the Onboarding Steps.
Step 5: Now you will choose Step 3, Enter Clients & Matters Balances:
This will open up the Enter Clients & Matters Balances Page:
Note: this step is not required but highly recommend. If you do not wish to do Step 3 in the Onboarding window move to Step 4.
Step 6: You will then enter in all Clients and Matters with their Balances as of the start date you chose.
Note: To add more Clients simply select the + MORE CLIENTS Button in Green and it will allow you to add as many as you need.
Step 7. Once you have entered in all your Clients with Matters and Starting Balances our program will automatically calculate that you have properly disbursed the amount of money to the clients.
At the Top you will see that the difference should be zero if you have no uncleared transactions.
Step 8: Select Save at the bottom of the page.
Step 8: Select Step 4 Enter Uncleared Transactions to enter all uncleared transactions as of your onboarding date that you chose in Step 1.
Step 9: Enter in all Uncleared Transactions and select Save.
Note: if a client with an uncleared transaction has a zero balance you will need to enter that in Step 2 Enter Client & Matter Balances. This will allow their name to appear in the drop-down list to assign it to the specific uncleared transaction in Step 3 Enter Uncleared Transactions.
Step 10: After selecting Save you will be taken back to the Onboard Existing Trust Accounts section, and you can choose the final step, Step 4 Review and Finalize Onboarding.
Step 11: The final step is to review your balances. The goal is to have your Adjusted Bank Balance match the Total of your Matter Balances. If there are any differences, TrustBooks will record the difference to a general account called Onboarding for Iolta Trust Account - Unspecified Matter. This will allow your individual Matter balances to reconcile to your bank balance as of your Start Date. After reviewing select Finalize Onboarding at the bottom right in Green.
You will now be able to begin recording activity in to TrustBooks after the Start Date you selected.